Coordinator, Finance – Job Posting 1422

May 7, 2024

YouthLink believes in the potential of every youth. We are dedicated to providing them with the support, guidance and opportunities they need to make positive life choices. We provide youth with brief and ongoing counselling, in-home wraparound support, shelter, housing, educational support, and safe drop-in spaces.  YouthLink works towards equitable outcomes for youth in our community and, as such, is committed to equity-based hiring practices.  We are seeking candidates who demonstrably operate and practice from an equity informed lens. 

YouthLink is the place to be for an enthusiastic, innovative and talented industry professional – like you. If you are adaptable to change, committed to continuous personal development, and keeping on top of emerging technologies, trends and best practices, this is where you want to be.

YouthLink Benefits are Top of Class!

  • Competitive pay
  • Health & dental coverage for you and your family with 100% premium cost paid by employer.
  • Annual vacation with pay at 1.66 working days for each calendar month to a maximum of 20 working days per year.
  • 5 ‘authorized absence’ days for family illness or emergency circumstances that prohibit employees from reporting to work.
  • 3 paid agency days every calendar year after 3 calendar months’ service.
  • Maternity / parental /adoption leave top-up payments (to top-up Canadian government unemployment benefit payments).
  • 100% premium cost for long-term disability coverage paid by employee.
  • Eligibility to participate in pension plan after 2 years of continuous service with generous matching contribution from employer.

Coordinator, Finance

(Permanent, Full-time 35 hours per week)

Non-Bargaining Unit Position

This position under direction of the Senior Finance Manager and the Senior Director of Finance will be  responsible for accounting and finance duties including accounts payable, weekly check run, preparing batches in SAGE 300 for cash receipts and petty cash transfer, monthly bank and accounts receivable reconciliation, preparing working papers for year-end audit.

This position will also be responsible ad hoc reports, responding to managers as they relate to General Ledger analyses and department’s financial reporting.

In addition, this position will be the backup support for payroll, entering payroll adjustments, processing payroll, preparing the payroll journal entry, and entering SAGE 300.

The incumbent will have the full access to the Agency’s personnel records including but not limited to compensation, benefits, leave, attendance, disciplinary, termination records including confidential matters (grievance payment) and all financial record. 

Highlights of Your Role

  • Coordinates accounts payable, processing the payments for all requested transaction including matching invoices with purchase orders or cheque requests, confirming coding and allocation, entering invoices, running the weekly check run and reconciling the accounts monthly.
  • Prepares ad hoc financial reports and analytical reviews as required.
  • Prepares the bank reconciliation, including cash receipts, petty cashes transfer entry and reconciliation in SAGE 300.
  • Helping with Special Project coordination
  • Maintains Head Office petty cash and prepare Visa cards reconciliation   
  • Manages database and numbering system for finance files for Iron Mountain, including file entry, storage, numbering system, retrieval, and shredding. Files are maintained according to YouthLink retention policies
  • Back up support for payroll as required
  • Actively contributes to the Agency’s Strategic Plan by participating in initiatives and committees to support the overall Plan.
  • Takes all reasonable and necessary precautions to protect his or her health & safety and that of co-workers by complying and demonstrating knowledge of the policies, procedures, and safe practices.
  • Other duties as assigned

Supports Organization’s Strategy:

Actively contributes to the Agency’s Strategic Plan by participating in initiatives and committees to support the overall Plan.

Has a deep commitment to participating in equity work, including engaging in all work the agency undertakes to combat Anti-Black Racism. 

Takes all reasonable and necessary precautions to protect his or her own health and safety and that of co-workers by complying and demonstrating knowledge of the policies, procedures and safe practices established by YouthLink. 

Highlights of What You Bring

Education:

  • Undergraduate Degree / Diploma in Accounting, Economic or Business Administration or equivalent combination of qualifications and experience.

Experience:

  • 3 years’ working experience in finance is required.
  • Specialized training in SAGE 300 is required.
  • 2 years’ experience in accounting for not-for-profit is an asset.
  • Enrolled in CPA program is an asset or planning to enroll within 24 months.
  • Experience working with ADP payroll system and group benefits is an asset.
  • Strong working knowledge of Microsoft Office suite: Excel, Word, Power-point, Access
  • Experience with regulatory and external audits.
  • Knowledge of databases

Skills:

  • Flexible person who has strong organizational skills, time management skills, the ability to multi-task, shift priorities, handle interruptions and meet deadlines.
  • Strong written and verbal communication skills.
  • Ability to multi-task and handle strict deadlines.
  • Ability to communicate in both official languages and/or other languages is an asset.
  • Demonstrated proficiency in the range of Microsoft Office products (Advanced Excel, Intermediate Word, Outlook, and PowerPoint) and internet. Should be versatile with pivot tables.
  • Proficient and accurate keyboard skills.
  • Ability and discretion to maintain confidential information.
  • Attention to details and high level of accuracy.
  • Ability to maintain confidentiality.
  • Team Player.
  • Significant understanding and knowledge of systemic barriers and oppression rooted in colonization, racism, transphobia, classism, misogyny, moralism, ableism, and how they impact young people.
  • Ability to bring an Afrocentric lens to the role is a definite asset.
  • Strong professional network and knowledge of relevant community resources
  • Ability to exercise professionalism and sound judgment in conflict and stressful situations.
  • Strong administrative and organizational skills
  • Strong communication skills and time management skills.
  • Strong written and verbal communication skills; demonstrated reporting writing skills.
  • Accurate / attention to detail
  • Strong analytical skills
  • Ability to handle confidentiality related to all information.

Additional Requirements

  • Must be able to obtain a Vulnerable Service Sector Police Check.

Work Hours:

  • 35 working hours per week.

Work Location: 636 Kennedy Road, Scarborough (YouthLink’s Head-office)

Salary: starting $66,002.

Full Job description available here: https://youthlink.ca/wp-content/uploads/2024/05/Coordinator-Finance-updated-May-2024-1.pdf

How to Apply:

  • Submit application to financeposting@youthlink.ca – Please quote posting #1422 in the subject line.
  • YouthLink is strongly committed to a workforce that reflects the diversity of the populations we serve.  We believe lived experience is an aspect of what makes an individual qualified for a role.  As such, we encourage applications from all qualified individuals including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas. We are committed to a selection process and work environment that is inclusive and barrier free. If you have a disability and require accessibility accommodations with the application process, please contact accessibility@youthlink.ca.
  • Job Application closing date is Open until Filled.